Month: March 2017

What’s handier: traditional agendas or business applications?

What’s handier: traditional agendas or business applications?

When you are working, especially if you work on your own, to have an agenda is key to success. An agenda to mark your meetings, to make to do lists, to remind you important tasks, etc. Basically, to be organized and to have control of what are you doing in your day by day.

But nowadays we have an alternative to the classic agenda: the business applications. The main difference here is that you can share information and schedules with others: with your managers and colleagues. Basically, it makes everything easier.

The best example is our Working Day Suite. When a task is done you can send, in just one minute, a form through the application, you can have a shared calendar with your managers, so they can see all the meetings your attending, if you work with catalogue you can have the whole catalogue in your phone, so you have just to tick the new orders and the head office can see them immediately. And so on!

Basically it saves a lot of time. Think about the old way! Let’s say that you have an important meeting. First of all, you have to write it down in your agenda, second attend the meeting and finally you have to write an email to your boss informing about the meeting. With Working Day Suite is all much quicker and effective. You don’t lose information (everything is on the cloud) and your head office is well informed of what you are doing in your day by day.

Anyway, we understand that sometimes to write in paper helps. Specially to fix goals in your head. Our advice to use a combination. You can write down your tasks in your traditional agenda, but at the same time you can share the important stuff with the head office through the application.

The main characteristic of Working Day Suite is the flexibility, so just look for the way that suits you better. And enjoy your working day!!!

How the business applications can reduce work related stress

How the business applications can reduce work related stress

Almost everybody suffer work-related stress at some point in their working lives.  To be specific, 6 out of 10 employees suffer this long term discomfort. The psychologist Ana Hervada explains that we can prevent this kind of stress with a “correct team management and a proper organization”.

In general, the employees spend more and more hours in the office and they have more tasks to be carried out. This psychologist points that the working hours shouldn’t be that long. To work more hours doesn’t mean to be more productive at all. In fact, the result is normally the opposite!

Another key factor is that the leader should build an atmosphere of trust and motivation, making clear the tasks to be accomplished. The organization has to make sure as well that the requirements and resources are compatible. Therefore, especially when we have remote workers, we should have the tools to organize, communicate and motivate. That’s why we developed Working Day Suite, in response of these basic company’s needs. Thanks to this software built for Internalia Group, the companies can reduce working unnecessary hours because all the information is reported in real time to the head office.

Thanks to WDS is no necessary anymore to wait that the remote workers come back to the head office in order to report their work. The supervisor can double check anytime during the day if they are accomplishing the tasks and, above all, the workers can double check anytime the work planning and be informed of the last minute changes.

In short, thanks to this app, the workers can have access to task planning, can send report of their work in real time and it’s no necessary anymore to spend extra hours reporting their own work.  Consequently, the team is more relaxed and satisfied.

In terms of the supervisor, with Working Day Suite, he/she can make sure of the quantity of work assigned to each employee, if the tasks are being accomplished in time, in order to avoid deviations and to know exactly how much time has to be spent in each task. In the same way, the supervisor has to work less hours and he/she can send to their managers the reports, pictures and graphics they got during the day.

When we talk about teleworking, we have to understand that technology is the key factor to organize, communicate and motivate and, above all, for having a happy, efficient and focused team!

If you have an enterprise with remote workers, try to remember that they are the key to success. Take care of them and try to avoid unnecessary long term stress!

Three tips to manage your remote workers

Three tips to manage your remote workers

It is not always easy to transmit information and enthusiasm to your team in the office. Even more difficult when we talk about teleworking!

It’s not easy, but it’s not impossible either. If you have interest in having better and more productive relationships with your remote workers, there is always a way. Here we propose 3 very simple steps for a better long distance communication:

  • Specific tasks. The tasks should be clear and specific for everyone: for the people in the office and for the people outside the office. It is proved that employees prefer to work with very specific tasks. If our message is not very clear, they get lost and frustrated. Just try to synthesize and make sure that your employee got the message by asking. Feedback should be in your day by day.
  • Universal tools. Everyone should have the same access to information, tools and resources. Communication is key here and technology (in the case of teleworking) is our best friend. The field team management applications are the perfect channel of communication and data storage in this way of working. Just be careful when you choose the application. It has to be very easy to use and intuitive. Otherwise it would complicate the day of your team and it would generate more rejection than acceptance.
  • Flexibility: understand that the schedules should be flexible and focus in the results. It is proved that productivity changes the whole time. One day we solved an incredible amount of work and other days we are not able of accomplish one single task. Be flexible with your team and with yourself in order to get better results! Flexibility is also key if you are looking for creativity. How many times did you find the answer to one question in your ten minutes break, in a walk, in the shower, in the morning after a good sleep? Allow your brain (and your team brain) to rest and your creativity will find the answers.
How business applications can solve communication issues

How business applications can solve communication issues

Managers must deal with issues and conflicts day by day. It´s no place to hide. If something happens the manager has to deal with it!

It’s nothing bad about conflict, if you are good listener, you have empathy and some creativity: it´s nothing to fear. Having said that, in a daily basis can be exhausting. If we can reduce the number of conflicts per day, better! Here is where technology can help.

Normally when we have an argument in personal or professional life is about something subjective. It is about opinion and points of view.

If we have reliable data, it’s easier to clarify issues. With reliable data is no much to talk about, just about what we can improve or try to solve in a different way.

The field team management applications are very helpful for managers, but are even more helpful for employees because they can send proof anytime of the job done, the issues they had during the day, etc. It works in both directions: top to bottom  and bottom to top!

A good example of all this is how Working Day Suite works in the fincas in Nicaragua! In this video we can see how WDS works for Eco Planet Bamboo.

Diving into the tech element: four amazing days in Barcelona!

Diving into the tech element: four amazing days in Barcelona!

There is no need to explain what the Mobile World Congress is. Everyone in the industry knows that is the event of the year.

Internalia Group had to be there! We always have a place in this event for several years. This year we were located in the Telefonica partner’s corner at the 4YFN, which is part of the Mobile World Congress. As they explain in their website: 4 Years from Now (4YFN) is the start-up business platform of Mobile World Congress Barcelona that enables start-ups, investors and corporations to connect and launch new ventures together.

It was a great pleasure to be there on behalf of my company. I had the opportunity of talking to dozens of people who were interested in speaking to Internalia: potential clients, potential partners and people in the mobile/technology sector. I do believe that this kind of events are an amazing opportunity to grow in a professional and personal way!

I have to highlight the good vibrations in the whole event. We were all working there, but we were enjoying at the same time.

We really hope to be there next year as well! Counting down the days!

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